Exact Motion
Move that the Town Council direct the Town Manager to require monthly fuel-use reporting for all Town-owned vehicles and motorized equipment for FY2026 and all subsequent fiscal years, for the purpose Of fiscal oversight and budget accountability. Such reports shall include, at a minimum, vehicle or equipment identification, department
assignment, fuel type, gallons consumed, miles driven and/or engine hours, total fuel
cost, and average cost per gallon for the reporting period.
Be it further moved that, for FY2026, the Town Manager shall provide to the Council a consolidated annual fuel-use summary by department identifying total gallons consumed, total miles driven and engine hours, average fuel-efficiency metrics, total fuel expenditures, and comparison to the FY2026 budgeted fuel appropriations.
Be it further moved that departments shall maintain mileage and engine-hour data sufficient to calculate fuel-efficiency metrics, which shall be included in the monthly reports to the Council.
Be it further moved that the Town Manager is authorized to determine the reporting format, internal controls, data-collection methods, and submission process necessary to implement this requirement, provided the minimum data elements established by the Council are met.
Be it further moved that a summary of annual FY2026 fuel-use data by department shall be made available to the public as part Of the Town’s budget transparency materials.
Background / Context
Councilor Street stated that he has numerous problems with this motion, the first being,
asking a new town manager to do something without first finding out from this person
how they will be proceeding as they come into a new position to manage this.
Secondly, Councilor Street suggested that there is a conflict with the Town Charter based on what this motion is asking to have happen. He could support a request but not a requirement.
This discussion led to a lengthy debate between Councilor Street and Councilor Ireland
on this topic.