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Proposed Motion: Fuel Use Reporting and FY2026 Disclosure Requirements
Move that the Town Couneil direct the Town Manager to require monthly fuel-use
reporting for all Town-owned vehicles and motorized equipment for FY2026 and all
subsequent fiscal years, for the purpose of fiscal oversight and budget accountability.
Such reports shall include, at a minimum, vehicle or equipment identification, department
assignment, fuel type, gallons consumed, miles driven and/or engine hours, total fuel
cost, and average cost per gallon for the reporting period,
Be it further moved that, for FY2026, the Town Manager shall provide to the Council a
consolidated annual fuel-use summary by department identifying total gallons consumed,
total miles driven and engine hours, average fuel-efficiency metrics, total fuel
expenditures, and comparison to the FY2026 budgeted fuel appropriations.
Be it further moved that departments shall maintain mileage and engine-hour data
sufficient to calculate fuel-efficiency metrics, which shall be included in the monthly
reports to the Council.
Be it further moved that the Town Manager is authorized to determine the reporting
format, internal controls, data-collection methods, and submission process necessary to
implement this requirement, provided the minimum data elements established by the
Council are met.
Be it further moved that a summary of annual FY2026 fuel-use data by department shall
be made available to the public as part of the Town’s budget transparency materials.
MOTION: __ SECOND: __ VOTE: